Welcome, vendors! We’re thrilled to have you join us for the Fall Trade Show & Artisan Market at MacDonald Island Park. This guide includes the key info you need to feel confident and prepared heading into show weekend.

EVENT DETAILS

Location: MacDonald Island Park – 1 CA Knight Drive, Fort McMurray
Show Dates:

• Friday, September 26 – 1:00 PM to 9:00 PM
• Saturday, September 27 – 10:00 AM to 7:00 PM
• Sunday, September 28 – 10:00 AM to 5:00 PM
  Exhibitors may enter at 9:30 AM each day.

MOVE-IN & SETUP

Move-In: Thursday, September 25 – 1:00 PM to 9:00 PM

• Check in at the rear entrance of Hall B.
• You’ll receive badges and any outstanding paperwork.
• After 9 PM, access to the floor is closed.
• Once carpet is laid, no dollies or carts permitted.

Note: After Thursday, only hand-carried items are allowed.

MOVE-OUT

Move-Out Begins: Sunday at 5:00 PM

• No early tear-downs allowed.
• All booths must be cleared by midnight.
• Courier pickups must be arranged by 9 AM Monday, clearly labeled.

BADGES

• Each exhibitor receives 4 badges.
• Additional badges: $10 each — email membership@fortmcmurraychamber.ca to request.
• Badges must be worn to access the show floor.

BOOTH GUIDELINES

• Max height: 8 ft (back), 4 ft (side).
• Stay within your booth space — no aisle setups or soliciting beyond your area.
• Booth must be staffed at all times.
• Requests for taller side walls must be pre-approved.

POWER, RENTALS, & INTERNET

• Equipment rentals: Contact Exhibit Installation Services at 1-866-922-4966
• Wi-Fi is provided by the venue. Consider a backup if needed.

SOUND & DEMOS

• Noisy demos must be limited to intervals.
• Speakers must face inward.
• Show management may restrict or cut power if volume becomes disruptive.

INSURANCE REQUIREMENTS

• You must carry $2M in liability insurance and provide a certificate of insurance listing:
  Fort McMurray Chamber of Commerce as additional insured
• Dates: September 25-28, 2025
• Contact your own provider, or reach out to PAL Insurance at 1-800-265-8098 ext. 235

FOOD & BEVERAGE

• Food vendors must submit an AHS Special Event Application by the deadline.
  AHS Info & Form
• You cannot serve food or drink without AHS approval.

OTHER POLICIES

• No helium tanks or popcorn allowed on-site.
• Candles may be displayed, but not lit.
• Vehicles on display: Half tank max, lock-on cap, keys removed.

CLEANING

• Daily aisle cleaning is provided.
• Exhibitors are responsible for tidying their booths each day.

ACCOMMODATIONS

We know many vendors travel from out of town, and we’re happy to help make your stay as smooth as possible.

An updated list of hotel partners and preferred rates will be shared in a PDF later this summer. We’ll include all the details you need to book accommodations that are close to the venue and offer great value during the show weekend.

Stay tuned — we’ll be sure to send it your way as soon as it’s ready!

SECURITY

• 24/7 roaming security will be on-site from move-in to move-out.
• The Chamber is not responsible for lost or stolen items.
• Don’t leave booths unattended. Secure valuables overnight.

QUESTIONS?

Reach out to the Trade Show Team:
membership@fortmcmurraychamber.ca
780-743-3100